Administrative Assistant

LOCATION: Remote

Reports to: CEO
Employment Type: Full-Time

About Wellbeing & Equity Innovations (WEI)

Wellbeing & Equity Innovations (WEI) is a national nonprofit dedicated to promoting thriving individuals, families, and communities by advancing evidence-based practices and social equity-focused solutions. Through researcher-practitioner partnerships, WEI supports criminal justice and community stakeholders in implementing effective, research-driven strategies in areas such as diversion, deflection, reentry, community violence prevention, and behavioral health.

WEI is committed to diversity, equity, and inclusion and prioritizes hiring individuals with lived experience in the criminal justice system and those from historically marginalized communities.

Position Overview

WEI seeks a detail-oriented Administrative Assistant to provide comprehensive administrative support to the CEO and four Project Directors. This role ensures the smooth operation of daily administrative tasks, meeting logistics, scheduling, and document management. The ideal candidate is organized, proactive, and efficient in managing administrative workflows.

KEY RESPONSIBILITIES

Administrative Support

• Manage calendars, schedule meetings, and coordinate travel logistics for the CEO and project directors.
• Maintain and organize digital files, ensuring easy retrieval of key documents.
• Support internal communication by tracking action items and following up as needed.
• Handle incoming emails, website, and phone inquiries, routing them to the appropriate team members and ensuring follow up.
• Draft and proofread internal and external communications.
• Ensure that CEO timelines/deadlines are adhered to by WEI team members and deliverables owed to the CEO are complete, comprehensive, and on time.
• Provide status updates to project directors as to where review tasks they have requested are with the CEO.

Meeting & Event Coordination

• Ensure meeting, workshop, and event materials are prepared and distributed in a timely manner.
• Ensure notes are taken, edited, and distributed after meetings as well as manage follow-ups for meetings.
• Provide logistical and basic technical support during meetings, workshops, and events in person and virtually.

Operations & Administration

• Assist with managing office operations in collaboration with the financial manager.
• Support hiring, onboarding, and offboarding processes by being the primary point of contact, organizing documentation, and tracking to completion all hiring, onboarding, and offboarding processes.
• Assist the financial manager with expense tracking and basic financial record-keeping.
• Ensure compliance with internal policies regarding document retention, communications, and organization.
• Other duties as assigned

QUALIFICATIONS

Required:

• Minimum of 2 years of administrative support experience, preferably in a nonprofit setting, but at a minimum in a government or academic setting.
• Strong organizational and multitasking skills, with keen attention to detail.
• Proficiency in Microsoft Office Suite, online storage platforms (e.g., Box.com) project management tools (e.g., Basecamp).
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Self-motivated, able to work independently in a remote environment.
• Intermediate understanding of virtual event logistics (Zoom, Microsoft Teams, etc.).

Preferred:

• Located in Denver, Longmont, Ft Collins region in Colorado. 
• Familiarity with nonprofit or government or academic operations.

Work Environment & Benefits

• Primarily remote with occasional in-person tasks.
• Collaborative and mission-driven culture dedicated to professional growth.
• Health, dental, vision, life, and retirement benefits available.
• Generous paid time off.

How to Apply

Interested candidates should submit a resume (required) and cover letter (required) outlining their qualifications and interest in WEI’s mission via Indeed by April 8, 2025.